JOB DESCRIPTION

The Administrative Assistant will be an assistant to the ministry staff, church council and ministry teams to achieve the goals of the Anaheim CRC. 

Personal Qualifications

For fruitful work it is essential that the Administrative Assistant have the following qualifications:

1. Be a growing Christian
2. Be a team player
3. Be flexible, cheerful, patient
4. Ability to meet people comfortably and confidently
5. Be organized, competent, efficient, creative
6. Be computer proficient in Microsoft Office
7. Ability to multi-task
8. Writing and editing ability, possess proficiency in grammar, usage and style
9. Able to safeguard confidential material

Essential duties and responsibilities include the following.  Other duties may be assigned.

Reception Responsibilities

1. Greet visitors to the church office, providing assistance whenever possible
2. Answer the telephone cordially, providing assistance whenever possible
3. Handle miscellaneous details (unscheduled, unspecified, unexpected as assigned by the Pastor)

Secretarial Responsibilities

1. Handle all church mail, including pick-up, drop-off, opening, distribution, and responding as appropriate
2. Prepare and mail bulletins, and newsletters
3. Arrange and organize material for Sunday distribution on the literature rack
4. Keep website calendar up to date
5. Keep office organized/neat
6. Filing of Bulletins / Council / Elder / Deacon and Committee Minutes

Managerial Responsibilities

1. Maintain membership records, including an accurate database
2. Maintain the Mailbox slots -- update labels as needed
3. Keep an inventory of and order supplies for office and staff
4. Supervise the maintenance of church office equipment in consultation with the building managers
5. Recruit and supervise volunteer help for routine tasks as needed
6. Take initiative in problem solving

Media Responsibilities

1. Design and prepare the weekly bulletin
2. Design and prepare public relations pieces (mailers and fliers)
3. Design and prepare Church Directory to be distributed by Second Sunday of September

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements and responsibilities are representative of the knowledge, skill, and / or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  While performing the duties of this job, the employee may need to lift boxes of paper around 40 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Supervision: 

The Administrative Assistant will be under the direct supervision of the pastor, and will receive a yearly job review and performance appraisal by the Council’s Executive Committee.  The desire is that a good, team oriented working arrangement will be expressed between the pastor and administrative assistant, under the guidance and encouragement of the Council.

Hours:  Fourteen hours a week over three days – Tuesday, Thursday and Friday. 
 

For more information, please contact Pastor Joel Van Soelen at Pastor@AnaheimCRC.org or call 1-714-828-4083

If you wish to be considered, please send your resume to Pastor Joel Van Soelen - pastor@anaheimcrc.org and Church Council chairman, Terry Van Dyk - terry.vandyk@anaheimcrc.org .